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These policies were created for the effective and lawful operation of the Herington Public Library of Herington, Kansas. With the exception of federal law, state statues, and local ordinances, policies are as diverse as the people who implement them and the facilities in which are applied.
It is essential to use these policies in the context of the needs of the City of Herington.
These factors become the foundation for the mission, goals, objects and strategies of the Herington Public library.
Mission of the Library
The mission of the Herington Public Library is to provide library resources and services necessary to the educational, recreational, and informational needs of the public. Materials are selected and services are planned to satisfy the needs of individuals or groups within the community. The library not only looks to present needs but also to future needs. It also will attempt to satisfy the needs of the community for both traditional and non-traditional users of the library. It is important that every member of the community have free access to the world of ideas, information, and creative experience.
The Herington Public Library selects, makes available, and promotes the use of library materials, whatever the format, which:
- Meet the information needs of the community.
- Meet the recreational needs of the community.
- Supplement formal and informal study.
- Reflect a variety of opinions on a subject.
- Support economic, cultural, recreation, and civic activities in the community.
- Stimulate self-understanding and growth
- Enhance job-related knowledge and skills.
- Increase knowledge of and participation in the affairs of the community, the state, the country, and the world.
The Herington Public Library's rules of conduct are intended to (1) protect the rights and safety of library users, (2) protect the rights and safety of staff members, and (3) preserve and protect the library's materials, facilities and property.
Procedures for handling disruptive behavior and other prohibited conduct have been established, including calling local law enforcement when necessary.
Repeat or severe offenders may be removed from the Library for a specified period of time and/or have their Library privileges suspended. Anyone wishing to appeal their exclusion may submit an appeal in writing to the Library Director and Board Members.
Conduct considered improper in the library includes, but is not limited to:
- Alcoholic beverages or illegal drugs are not allowed in the Library or on the Library grounds.
- Smoking is not allowed in the Library or within 50 feet of the Library entrances.
- Food and drink are not allowed at or near computer terminals and workstations.
- Animals are not allowed in the Library, except for those needed to assist a patron with a disability or for use in a Library-sponsored program that has been authorized by the Library Director. Animals may not be tethered at or near the Library entrances or on the Library grounds.
- Photography, videography and any other recording in the Library or on the Library grounds must immediately cease upon request of a Library staff member.
- Behavior disruptive to Library users or staff is not allowed.
- Offensive odor is not allowed in the Library.
- Intoxication is not allowed in the Library or on the Library grounds.
- Offensive, threatening, harassing or abusive language or gestures are not allowed in the Library or on the Library grounds.
- Soliciting or panhandling is not allowed in the Library or on the Library grounds.
- Shoes and shirts must be worn in the Library.
- Relocating furniture is not allowed in the Library by patrons.
- Prolonged or chronic sleeping is not allowed in the Library or on the Library grounds.
- Skateboarding, rollerblading and bicycling are not allowed in the Library or on the Library grounds, with the exception of transportation to and from the Library. Bicycles may not be brought into the Library.
- Privileges may be limited or a permanent ban may be issued for repeated disregard for library behavioral guidelines, damaging Library property, stealing Library materials, or disobeying the direction of a Library staff member.
- Physical assault or the threat of violence directed toward Library users or staff will result in a permanent ban.
- Violation of certain provisions of this Code of Behavior may result in criminal prosecution.
~ Adopted on 4-9-2013 (Shelly Wirtz, Director)
~ Revised on 7-14-2015 (Shelly Wirtz, Director)
~ Reviewed on February 14, 2017, February 11, 2020 – (Shelly Wirtz, Director)
A Herington Public Library account is required to borrow materials from the library. Library accounts are issued to help the library maintain accountability of library resources and make them available to the public.
An account is a record of each customer including their personal information, items checked out, on hold, associated fines or fees, requests, and other information that allows full use of library services and maintains customer accountability.
A block is a note or message associated with customer accounts. Blocks may include special messages added by staff or automatically generated blocks that indicate fines or fees are due, items are overdue or other circumstances that may affect the use of service.
A free library account is issued to anyone who fills out a library card registration form and presents proof of identification and current address. Minors under 14 years of age must have a parent or legal guardian sign the library card registration form. A parent or legal guardian’s identification maybe used for minors. A parent or legal guardian has legal responsibility for his or her child’s use of the library.
Identification should include:
- Photographic identification, such as a valid driver’s license, passport, valid student I.D., valid military I.D. Card
- Proof of current street address, such as recently postmarked mail, checks, rent receipt, driver’s license, etc.
Library accounts are required for use of library resources to protect the customer and the library from fraud or misuse of their accounts.
Library users may only have one active Herington Public Library account.
- User Responsibilities
* Customers are responsible for all materials borrowed or services used with their account.
* Customers are responsible for making sure their personal information is current by informing library staff. Changes of address should be reported promptly, in person at the library, with proper identification.
* Customers should promptly pay all charges for overdue, lost or damaged material.
- Account Login
Customer may access certain information about their library account through the public access catalog. This requires username and password. By default the customer’s username is their account number. Password is set to “userpass”. Customers should establish a new password to guarantee privacy. The library’s public access catalog instructs customers how to change their password.
- Closing an Account
A customer may ask the library to delete his or her account from the library’s system. All items on the account must be returned. No fines or fees may be on the account. If the customer cannot come to the library to close their account, they should mail a letter requesting the account be deleted.
- Confidentiality of Library Account.
Personal information or information about the materials a person has checked out on his or her card will not be given out by staff without a library account.
- Suspension of Borrowing Privileges
A customer’s borrowing privileges will be suspended when there is $10.00 or more in fines or fees or lost materials on the account.
When fines are paid and/or lost items are returned, borrowing privileges are reinstated immediately.
Note: Exception to Customer Account Policy is at the discretion of the librarian.
~ Adopted on 6-10-14 (Shelly Wirtz, Director)
~ Revised on 9-8-15, Revised on 3-15-17 (Shelly Wirtz, Director)
~ Reviewed on 2-11-2020 – (Shelly Wirtz, Director)
The library allows customers with a valid Herington Public Library Account in good standing to check out circulating materials for a defined period of time. The library establishes loan periods and limits on items in the library’s collection in order to balance user needs and demands.
Loan Periods and Limits:
Loan periods and limits may vary on different types of items based on popular demand and the number of items the library has in its collection.
Current loan periods, Limits and renewal options for materials are:
Books (including fiction, nonfiction, new nonfiction, large type print, young adult, children's, oversized)
10 per card
New Adult Fiction
5 per card
3 per card
20 per card
10 per card
remain in library
remain in library
10 per card
- Longer checkout times & limits may be given upon request at the discretion of the librarian.
* Most circulating materials may be renewed twice. The renewal period is the same as the original loan period from the date the item is renewed.
* Items may be renewed by telephone or through the library’s online catalog.
* Items reserved for other customers may not be renewed.
* Overdue charges that have accrued up until the time of renewal are charged to the account.
Lost items may not be renewed.
* Overdue materials may be renewed if patron request that. Patron will be called about overdue items once they are one week overdue. Any materials with a two week overdue time will be sent a letter to inform patron that items must be returned in 30 days or their account will be charged for the amount the items cost.
* Patrons may reserve materials in circulation but unavailable at time of request.
Patrons will be notified when the material becomes available and will be held for one week following notification.
* Reference materials do not circulate. Rare exceptions may be granted at the discretion of the librarian to loan materials for a few hours, overnight or a week at the most. Consideration may be given based according to demand, cost of the item and availability.
Note: Exceptions to Lending Policy are at the discretion of the librarian.
~ Adopted on 11-4-14 (Shelly Wirtz, Director)
~ Revised on 9-8-15, 3-14-17 (Shelly Wirtz, Director)
~ Reviewed on 3-10-2020 (Shelly Wirtz, Director)
The Herington Public Library provides interlibrary loan service to enhance and extend resources available to its users. Because the library cannot purchase or subscribe to every useful resource, interlibrary loan is an essential service to meet the informational needs of the community.
ILL is a cooperative service agreement between libraries to lend or borrow materials in order to fill borrower requests.
Borrowing Materials from Other Libraries:
- The interlibrary loan service is available to all HPL cardholders with accounts in good standing. (Less than $10.00 in fines or fees)
- There are no restrictions on the type of materials borrowers may request. The library will attempt to locate books, articles, videos, etc. Interlibrary loan request are not made for items that are in HPL’s collection, unless the item is lost, more than 30 days overdue, or missing for over 30 days.
- Generally there are no fees or charges for borrowing materials through interlibrary loan within the state of Kansas. The lending library may charge borrowers with a fee for postage, handling or photocopies.
- There is a five item limit on how many items a borrower can have out at one time through interlibrary loan. Overdue charges of five cents a day are charged for interlibrary loan materials for a maximum of $2.00.
- Borrowers are responsible for damage done to interlibrary loan material while in their possession. Fines for damage or replacement cost are assessed by the lending library. Fines for interlibrary loan items that are damaged by borrowers are determined by lending library. The HPL communicates charges to the borrower, takes payment of the fine and pays the lending library for the damages. The interlibrary loan librarian notifies borrowers of damage fines and fees by phone or mail.
Lending Materials to Other Libraries:
- HPL does not lend magazines, non-circulating reference materials, book discussion kits, or any item that is irreplaceable through interlibrary loan. Popular, high demand items needed to fill demand of Herington’s borrowers are not loaned.
- The loan period for interlibrary loan items is three weeks from the date that item is checked out to the borrowing library. Most items may be renewed unless there is a hold on that item.
- HPL does not charge fees for items sent to other libraries on interlibrary loan, including overdue fees. The first ten pages of photocopies provided to other library through interlibrary loan are free, with a fee of five cents per page thereafter.
- Borrowing libraries are charged for the list costs of items that are returned damaged and beyond use or repair. There is no charge for minor damage that can be repaired or minor wear and tear. Borrowing libraries will be billed for items that are lost and not returned. Libraries with outstanding fess for lost or damaged items may be denied interlibrary loan privileges.
~ Adopted on 6-10-14 (Shelly Wirtz, Director)
~ Reviewed on 4-11-2017, 3-10-2020 (Shelly Wirtz, Director)
* The Herington Public Library accepts donations of new or used books, DVDs, audio books, and music CDs, equipment, etc., as outlined below:
* Donations are accepted with the understanding that the Library retains unconditional ownership and makes the final decision on the materials’ acceptance, use, or disposition.
* Donations will be added to the collection if they meet the same criteria required of purchased materials. Library staff will make the final decisions on placement of donated materials following an established procedure. No final decision can be made at the time of the donation.
* Donated items that do not meet established criteria for placement in the collection will not be returned to the donor but may be sold, given to another library or organization, sold online, disposed of as trash, or recycled.
* Library Staff has the right to refuse or retain any donated materials.
* Materials must be in good, useable condition. Books that may be unacceptable and will be disposed of immediately are those that are water damaged, contain mildew or mold, are severely worn, yellowed, and musty, are handwritten, contain highlighting or other markings, strong smoke smell, or have no sale potential.
* Materials that will not be accepted, include, but may not be limited to:
Series or sets of books (older than 10 years, such as, but not limited to, Reader’s Digest publications, Time-Life, Child craft, etc.)
Damaged DVDs, music CDs, audio books, etc.
* Donations must be delivered to the Library in boxes or bags that can be easily lifted and carried.
* Library Staff is unable to appraise donations for tax purposes by authority of Internal Revenue Service publication #561 which states that an excluded qualified appraiser is “the donor of the property”.
* A receipt acknowledging the number and format of the donated materials received can be provided upon request. (See forms sections F I.)
* A donor’s name will be added to a plaque for materials donated which when added to the collection are valued at 100 dollars or more.
* If a monetary donation is of $100 or more the donor’s name will be added to a plaque.
~ Adopted on 4-8-14, (Shelly Wirtz, Director)
~ Reviewed on 4-11-2017 (Shelly Wirtz, Director)
~ Reviewed and updated on 4-9-2019 (Shelly Wirtz, Director)
Patrons are expected to be familiar with the Herington Public Library’s Internet Access Policy.
The Library reserves the right to terminate an Internet session.
Internet Access Policy:
In response to advances in technology and the changing information needs of the community, the Herington Public Library offers public access to the internet. The internet is a vast global electronic network that provides access to information of every kind. The internet is a key resource in supporting the mission of libraries to provide information and ideas of all types to all users.
Quality of Information, Privacy Issues, Access to Controversial Sites:
Users need to be aware that not all sources on the internet provide accurate, complete, or current information. Users need to be good information consumers, questioning the validity of the information they find. As users access sites on the internet, they should be aware that what information they send to internet sites may be used by companies or individuals for statistical purposes, mailing lists, or for more questionable and dangerous activities. If a user sends personal information via the internet, the Herington Public Library cannot control its use or distribution.
The library has no control over the information on the internet and cannot be held responsible for its content. While much information on the internet can be valuable, some internet information may be offensive, disturbing, or illegal. Filtered search engines (which are not under control of the library) may restrict access to sites which could be considered objectionable, but may also limit access to sites which have legitimate research value. No filtering system is completely effective or efficient. Filters can be bypassed at the discretion of the librarian.
Privacy and Confidentiality:
The Herington Public Library does not monitor an individual’s use of any sites except when material displayed on the screen is not appropriate in a public environment and other users’ sensibilities are violated. Patrons use the internet at their own discretion.
In general, the library will treat information concerning computer use as confidential. Requests for disclosure of information regarding an individual’s computer use will be honored only if approved by authorized staff, when agreed to by the library patron, or when required by local, state, or federal law.
Users must comply with the United States copyright law, Kansas obscenity statues, and all other applicable laws. To access computers in the library users must agree to:
* Not access, create or display information that is obscene as defined by Kansas law (KSA 21 4301) (KSA 21 4301C)
* Not disclose or disseminate personal information that could threaten or create vulnerability for any person or the library
* Not use library computers for any illegal or criminal use
* Respect the legal protection provided by copyright and license to programs and data (US Code Title 17)
* Not tamper with computer hardware and/or software or attempt to gain unauthorized access to any data or computer network
* Respect other users’ privacy and rights
The library reserves the right to terminate an internet session at any time. Staff is authorized to take immediate action to protect the security of computers and the network and to ensure the fair and reasonable use of internet resources. This includes confiscating disks, requiring a user to leave the computer or the library, and/or the contacting of law enforcement authorities. Misuse of the computer or internet access will result in the loss of computer privileges. (See forms sections F II.)
Guidelines for Internet Access:
Age Limits and Parental Supervision:
There is no age limit for patrons. Parents/guardians who have children under the age of 18 are responsible for their children’s usage on the internet. The library is not held responsible for this.
Internet access will be available, subject to periodic maintenance, during the library’s regular hours. Users must sign in at the front desk before using the library’s public access computers. Use of the public access computers will be on a first-come, first-serve basis. No telephone reservations will be taken. Those using the public access computers will agree, as a condition of use, that they have a 30 minute time limit. If another patron is waiting for a computer after 30 minutes, the patron will be informed that their time is up. If no patrons are waiting for a computer, patrons can stay on for another 30 minutes.
The user must end his/her session and leave the terminal when asked to do so by authorize library staff.
Food or Drink:
Food and/or drink are not allowed in the computer area. Any food or drink items must be left at the circulation desk.
Number of Users Allowed at Computer Terminals:
No more than two patrons are allowed per computer unless library staff grants permission for more than two users at the terminal.
Monitoring of Children:
Adults using computer resources are responsible for the behavior of any children accompanying them. It is not the responsibility of library staff to monitor the children of patrons who are using the computers.
Patrons must ask a library staff member if they wish to save files.
Patrons will be charged for copies printed in both black and white and colored.
Library staff will be available to assist the user in accessing the internet. The staff may be able to offer searching suggestions and answer questions; however, the staff cannot provide in-depth training or assistance with technical problems. There are tutorials available on the computers to help users learn more about using the features and programs on the computers.
~ Reviewed and updated 10-8-2015 (Shelly Wirtz, Director)
~ Revised on 6-16-2017 (Shelly Wirtz, Director)
~ Reviewed on 6-9-2020 (Shelly Wirtz, Director)
RULES FOR COMPUTER USERS:
(Effective January 2017)
- Please leave all food and drinks at the checkout desk.
- Please sign up for a time slot for computer users. The sign-up sheet is by the printer by the checkout desk.
- There is a 30 minute time limit for computer use if others are waiting for the computer.
- Patrons using computers to work on employment, school, or other scholastic research take precedence over game playing.
- There is a limit of two persons per computer.
- Computer copies are 15 cents per page for black & white, 25 cents per page for color. Please pay the librarian for your copies you print.
- Please respect the computer users who are seated next to you. Keep your conversations reasonably quiet.
- The librarian on duty has the authority to end a computer session at any time.
- Failure to comply with these rules can result in the loss of computer privileges in the library.
~ Reviewed on 7-8-14 (Shelly Wirtz, Director)
~ Revised on 6-16-2017 (Shelly Wirtz, Director)
~ Reviewed on 6-9-2020 (Shelly Wirtz, Director)
Public access to the Internet and online services have become an integral part of the Herington Public Library’s programs and services. The intent of this policy is to meet the provisions of the Kansas Children’s Internet Protection Act, as well as provide guidelines for patrons and staff regarding online computer use of Internet accessible computers.
The purpose of the Internet Safety Policy of Herington Public Library is to implement and enforce technology protection measures to: ensure that no minor has access to visual depictions that are child pornography, harmful to minors, or obscene; and ensure that no person has access to visual depictions that are child pornography or obscene while using a public access computer.
Developed under the direction of the Board of the Herington Public Library, this Internet Safety Policy was discussed and adopted during an open meeting of the Library Board on July 14, 2020. This policy supersedes all previous Internet Safety Policy statements of the Herington Public Library and is effective on July 14, 2020.
This policy document will be reviewed by the Herington Public Library Board at least every three years.
The Herington Public Library’s Internet Safety Policy complies with the applicable requirements of subsection (b) and L. 2013, ch. 98, sec. 1, and amendments thereto, commonly known as the Kansas Children’s Internet Protection Act.
The Herington Public Library has in place a policy of Internet safety for minors, including the operation of a technology protection measure or other process that blocks or filters online access to visual depictions that are child pornography, harmful to minors or obscene as defined in L. 2013, ch. 98, sec.1.
Supervision and Monitoring
Subject to staff supervision, technology protection measures may be disabled only for bona fide research or other lawful purpose.
It shall be the responsibility of all members of the Herington Public Library staff to supervise and monitor usage of the online computer network and access to the Internet in accordance with this policy and the Kansas Children’s Internet Protection Act.
Patrons who encounter web sites which they believe should be blocked but which are not, or who are prevented from accessing web sites which they believe should not be blocked may submit a complaint. This should be given in writing to the Shelly Wirtz, Director or the Librarian in charge and include the URL of the site in question and whether the request is to block or unblock it. Staff shall examine the site and determine whether it should be blocked or unblocked. If the technology protection measure being used is a regional service, the information and recommendation shall be forwarded to the appropriate regional staff.
Complaints about enforcement of this policy or observed patron behavior which violate this policy shall also be submitted in writing to the Shelly Wirtz, Director or the Librarian in charge, providing as much detail as possible.
The library shall inform patrons of the provisions of this policy, including the standards used and procedures for complaint, by making the policy available on the library’s web site and in print at the circulation desk. <If you have another plan for making the policy available change this section to reflect your particular plan>.
Roger Boelling Shelly Wirtz
Library Board Chairperson Library Director
The effective date of the last review of this policy is July 14, 2020.
Adoption Date: November 13, 2018
First Review Date: July 14, 2020
Second review date:
The Herington Public Library is a public service institution and every effort is made to maintain regular scheduled hours for the public.
The Library will be closed when weather conditions deteriorate to the point where emergency situations prevail and other agencies and businesses are closed and the public is being warned to remain at home, or under other emergency or extreme conditions. The Library director will determine when the Library should close and notify staff and public through whatever means is available and practical.
If the library does not open or closes early the staff member(s) scheduled to work on that day will be paid for their hours scheduled. This will be a paid absence.
~ Adopted on 7-9-2013 (Shelly Wirtz, Director)
~ Revised on6-16-2017 (Shelly Wirtz, Director)
~ Reviewed on 6-9-2020 (Shelly Wirtz, Director)
* The Herington Public Library encourages public use of the basement, creating a place where people may gather to learn and participate in community activities.
* The basement is available at no charge to individuals that are in good standing, engaged in educational, civic, cultural and charitable activities. All meeting must be free of charge and open to library staff representation.
* The basement may not be used for commercial purposes or fund-raising activities. Individuals or groups may not sell products or services, collect or solicit money for any purpose other than recovering food costs associated with the meeting when applicable.
* Events of a strictly social nature, such as receptions and parties are not permitted.
* Customers agree to supply the library with a person’s name and phone number that can be provided to the public to answer questions regarding meeting content.
* Herington Public Library activities and services take precedence over scheduling of the basement for other groups. Items related to library sponsored programs and activities may be sold. Fundraising activities for the library by Herington Library Association, the Herington Library Foundation or library cosponsored programs is allowed.
* Public use of the basement may not interfere with the library’s operation. Library policies regarding customer behavior apply to the basement use. Children must have adequate adult supervision.
*The Herington Public Library is not liable for injuries to individuals or for damages to or the loss of personal property of individuals or groups using the basement.
* Any damage, loss, theft or misuse of library equipment or facilities is the responsibility of the group or individual using the basement.
* Failure to abide by any of these regulations or to cooperate with the staff of the library will result in loss of the basement privileges.
* The director or designee has full authority to decide any procedural exceptions to this policy and to establish the procedures and fees necessary to implement it.
* Public use of the library’s basement does not imply library approval or endorsement of the group, the meeting or the ideas presented at the meeting. Publicity for a meeting held at the library must not be worded in a manner that would imply library sponsorship or endorsement of a group, the meeting, or the ideas presented at the meeting.
* Customers must read and accept the HPL basement room policy before requesting the use of the basement.
* Anyone requesting use of the basement must fill out an Application for use of Herington Public Library Meeting Room (See forms section F III.)
* If a meeting, program, or class is cancelled, the group’s contact person or coordinator should notify library staff in advance in person or by phone. Failure to notify the library of a cancellation may result in the denial of future use of the basement.
* When the library closes because of a facility or weather related emergency, all efforts will be made to notify the contact person of groups scheduled to use the basement.
Basement Set Up and Clean Up:
* Set up and special arrangement of chairs and tables are the responsibility of the customer.
* Nothing may be taped or affixed to any part of the room. Event coordinators are responsible for protective coverage of library carpet and furniture if craft items such as glue, paint, ink, etc. will be used.
* Groups and individuals are responsible for leaving basement in good order after use.
* Special cleaning requirements or damage caused to library property or equipment will be charged to the group or person using the basement.
* All supplies for refreshments must be supplied by customers. Alcoholic beverages may not be served in the library.
Safety and Security:
* Egress routes may not be obstructed in any way and exit signs must remain clearly visible.
* Storage is not available. The library is not responsible for items lost or stolen.
* No flame producing or hazardous devices may be used in the library.
* The Herington Public Library is not liable for injuries to individuals or for damages to or loss of personal property of individuals or groups using the basement.
~ Adopted on 4-8-14, (Shelly Wirtz, Director)
~ Revised on 6-16-2017, 7-9-2019 (Shelly Wirtz, Director)
The library serves is a community gathering-place. In keeping with this role, the library provides a display case which is available to nonprofit organizations groups or individuals for installation of noncommercial displays that serve the educational cultural or civic needs of the community.
* Displays should be in accordance with the library’s mission and goals. Library display space may be used by non-profit, non-commercial organizations, groups or individuals which share the library’s goal or serving the educational, cultural, and civic needs of the community.
* Displays that endorse a particular political issue or candidate are not accepted.
* The library reserves the right to determine where and how information will be displayed or placed.
* The library reserves the right to deny permission of informational material for display and/or distribution that is in conflict with this policy.
* The name of the sponsoring organization, agency or individual should be clearly identified on all and displays.
* Use of display space for library purposes will take precedence over request from outside agencies or individuals.
* Displays for events or services that charge fees may be posted if the organization or agency offering them is non-profit and non-commercial.
* Installation and removal of a non-library display will be the responsibility of the agency or individual who filled out the request for display space.
* Every precaution will be made to care for the exhibits or displays, however we cannot be responsible for damages or loss. The perpetrator will be liable for damage or stolen property.
* Anyone using the display space must fill out a Release of Liability of Display Materials. (See forms section F VI.)
* Bulletin Board items placed in the library will be determined by the director and board.
~ Adopted on 9-8-15, (Shelly Wirtz, Director)
~ Revised on 6-13-17 (Shelly Wirtz, Director)
~Reviewed on 7-14-20 (Shelly Wirtz, Director)